About

The King's Data Protection Register (KDPR) was launched in April 2018 and is a requirement under the UK General Data Protection Regulation (UK GDPR) and the UK Data Protection Act (2018).

On January 4th, 2021 the Research Ethics Management Application System (REMAS) was updated to incorporate the King’s Data Protection Register (KDPR) process. The merging of these two processes means that King’s researchers obtaining ethical clearance through REMAS can now complete their data protection registration within their ethical clearance requirements. For many researchers, registration of their project will now occur in REMAS, and additional registration in KDPR will no longer be required.   

However, KDPR remains functional and is a requirement for researchers working with personal data that does not require ethical clearance to be sought through REMAS, and registration must be made before data collection begins.

Instances when KDPR registration is required: 

• Research that received ethical clearance through REMAS prior to January 4th 2021
• Research that received ethical clearance through REMAS after January 2021, where it was not initially identified that the project would involve processing personal data
• Secondary data analysis of information that contains personal data (where ethical clearance was not required)
• Research that in receipt of a favourable opinion from an HRA Research Ethics Committee (REC)
• Research that was reviewed through an external, non-HRA REC such as the Ministry of Defence Research Ethics Committee (MoDREC)
• Data set(s) that contain personal data that were created and or analysed at another institution and are now stored at King’s College London  
• Research registers – e.g. registers of individuals who have consented to be contacted for research

The system is managed by the Research Governance Office who can be contacted with any queries at rgo@kcl.ac.uk. Full contact details are provided in the contacts section.